2. Purpose of Data Processing

Your personal data is processed in order to:
• receive your registration for the Health Impulse Days 2027;
• manage participants;
• prepare and send invoices;
• organize and conduct the event;
• provide necessary information before and during the event;
• process visitor registrations and security requirements for factory tours;
• respond to any event-related inquiries.

If you have subscribed to the newsletter containing information about products, services, events and marketing activities of the MULTIVAC Group and the sponsors of the Health Impulse Days 2027, your contact details will be used for sending the newsletter.

3. What Data Is Processed?

As part of your registration, the following categories of data may be processed:
Master Data:

• first and last name
• Company
• position/function
• Address

Contact Data:

• e-mail address
• telephone number.

Event and Billing Data:

• booked event components
• billing address
• debtor number
• payment status
• invoice and booking information.

Security and Visitor Data:

• information required for visitor registration
• records/information relating to safety instructions for factory visits.

Newsletter

Photo and Video Recordings at Events

4. Legal Bases for Processing

• Art. 6(1)(b) GDPR: performance of pre-contractual measures and fulfillment of the contract regarding participation in the paid event.
• Art. 6(1)(a) GDPR: your consent for the distribution of the newsletter ordered by you.
• Art. 6(1)(f) GDPR: our legitimate interest in processing visual recordings for documentation and promotional purposes.

5. Recipients of Your Data

Within MULTIVAC, only those departments that require your data for the registration and event process will have access. This may include

• Corporate Marketing & Sales employees of the MULTIVAC Group
• accounts receivable accounting
• and IT departments/system administrators.

External service providers engaged by MULTIVAC may also receive access where necessary for operating the registration platform, distributing information or providing technical systems.
If you consent to receiving the newsletter, your e-mail address will be shared with our marketing department and the event sponsors. A list of sponsors is available at https://health-impulse-days.com/sponsors/.
Photo and video recordings may also be shared with service providers and social media platforms.

6. Transfer of Data to Third Countries or International Organizations

Your data is generally processed within the European Union and the European Economic Area. Where necessary, we may transfer data within our corporate group, including to companies located outside the EU/EEA, provided the GDPR requirements are met.

7. Storage and Deletion

Your personal data will only be stored for as long as necessary for organizing the event and fulfilling legal obligations.

8. Obligation to Provide Data

The data marked as mandatory is required for registration and participation in the event. Without this information, participation in the Health Impulse Days 2027 cannot be ensured.

9. Your Rights

You have the right of access, rectification, erasure, restriction of processing, data portability, objection to processing, and the right to lodge a complaint with a supervisory authority.

10. Withdrawal of Consent

Where processing is based on consent, you may withdraw your consent at any time with effect for the future. The lawfulness of processing carried out before withdrawal remains unaffected.

11. Automated Decision-Making

No automated decisions within the meaning of Art. 22 GDPR take place during the registration process. Participant review and approval is carried out by authorized MULTIVAC personnel.

12. Competent Supervisory Authority

You may also lodge a complaint with the competent supervisory authority of MULTIVAC:
Bavarian State Office for Data Protection Supervision (BayLDA)
Promenade 27 (Schloss), 91522 Ansbach, Germany
www.lda.bayern.de
E-mail: poststelle@lda.bayern.de
Online complaint form: https://www.lda.bayern.de/de/beschwerde.html